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Q&A How can I organize my DM notes in such a way that I have access to necessary information but not too much?

I have a lot of things I need to keep track of for a game: NPCs, monsters, the different cities in the world, the lore and history of the world... Of course, I'm unlikely to need to know the name ...

3 answers  ·  posted 2y ago by Mithical‭  ·  last activity 2mo ago by tommi‭

Question dm-tips
#2: Post edited by user avatar Mithical‭ · 2022-02-06T20:51:23Z (about 2 years ago)
  • I have a lot of things I need to keep track of for a game: NPCs, monsters, the different cities in the world, the lore and history of the world...
  • Of course, I'm unlikely to need to know the name of the mayor of a town across the world from where my party is currently staying, but I don't know exactly what I *will* need; there are different establishments in each town, each with an established NPC that I have notes written down on (including reminders on details such as what accent I used).
  • How can I organize my DM notes in such a way that I'm not overloaded with information I don't need at the moment, such as excessive lore, while still having easy access to the lore and details that I need when it becomes necessary?
  • I've tried using a single document for all of my notes; 35,0000 characters later I'm realizing it's getting hard to manage and find information easily. What other methods can I use?
  • I have a lot of things I need to keep track of for a game: NPCs, monsters, the different cities in the world, the lore and history of the world...
  • Of course, I'm unlikely to need to know the name of the mayor of a town across the world from where my party is currently staying, but I don't know exactly what I *will* need; there are different establishments in each town, each with an established NPC that I have notes written down on (including reminders on details such as what accent I used).
  • How can I organize my DM notes in such a way that I'm not overloaded with information I don't need at the moment, such as excessive lore, while still having easy access to the lore and details that I need when it becomes necessary?
  • I've tried using a single document for all of my notes; 35,000+ characters later I'm realizing it's getting hard to manage and find information easily. What other methods can I use?
#1: Initial revision by user avatar Mithical‭ · 2022-02-06T20:14:44Z (about 2 years ago)
How can I organize my DM notes in such a way that I have access to necessary information but not too much?
I have a lot of things I need to keep track of for a game: NPCs, monsters, the different cities in the world, the lore and history of the world...

Of course, I'm unlikely to need to know the name of the mayor of a town across the world from where my party is currently staying, but I don't know exactly what I *will* need; there are different establishments in each town, each with an established NPC that I have notes written down on (including reminders on details such as what accent I used).

How can I organize my DM notes in such a way that I'm not overloaded with information I don't need at the moment, such as excessive lore, while still having easy access to the lore and details that I need when it becomes necessary?

I've tried using a single document for all of my notes; 35,0000 characters later I'm realizing it's getting hard to manage and find information easily. What other methods can I use?